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EIB - Assistance in Information Management Services for the EIB Group (№15735951)

18 jul

Number: 15735951

Country: Luxembourg

Source: TED

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Publication date


18-07-2019

Description


  1. Section I
    1. Name and addresses
      European Investment Bank
      98–100, boulevard Konrad Adenauer
      Luxembourg
      2950
      Luxembourg
      E-mail: [email protected]
    2. Type of the contracting authority:
      European institution/agency or international organisation
    3. Main activity:
      General public services
  2. Section II
    1. Scope of the procurement:
      1. Title:

        Assistance in Information Management Services for the EIB Group

        Reference number: CFT-1520
      2. Main CPV code:
        92510000, 92512000, 72512000, 79995100, 79995200, 79996100, 92511000, 79995000, 79995200, 79995100, 79995200, 79996100, 72512000, 92512000
      3. Type of contract:
        Services
      4. Short description:

        The purpose of this call for tenders is to award 3 Framework Agreements for the provision of assistance in information management services. This call of tenders is divided into 3 lots:

        Lot 1: Integration of Paper and Electronic Document Management and Support Service for Knowledge Management for the EIB;

        Lot 2: Enhanced use of Information Resources and Including Delivery of Library Management and Related Services for the EIB;

        Lot 3: Provide Document Management Support and Contribute to Information and Records Management Initiatives for the EIF.

      5. Information about lots:
        This contract is divided into lots: yes
      6. Total value of the procurement:
        Value excluding VAT: 7 052 451.00 EUR
    2. Description
      1. Title:

        Integration of Paper and Electronic Document Management and Support Service for Knowledge Management for the EIB

      2. Additional CPV code(s):
        92512000, 72512000, 79995100, 79995200, 79996100
      3. Place of performance:
        Main site or place of performance:

        The EIB Group premises in Luxembourg.

      4. Description of the procurement:

        Lot 1 covers continuous and discrete services in the following domains:

        — documents and records management,

        — information management, and

        — support to electronic documents and records management systems.

      5. Award criteria:
        Quality criterion - Name: Quality of the proposed methodology to ensure business continuity of continuous services / Weighting: 18.75
        Quality criterion - Name: Proposed team composition for the continuous services / Weighting: 37.50
        Quality criterion - Name: Internal performance management and training strategy / Weighting: 18.75
        Price - Weighting: 25
      6. Information about options:
        Options: no
      7. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
      9. Title:

        Enhanced use of Information Resources and Including Delivery of Library Management and Related Services for the EIB

      10. Additional CPV code(s):
        92511000, 79995000, 79995200
      11. Place of performance:
        Main site or place of performance:

        The EIB Group premises in Luxembourg.

      12. Description of the procurement:

        Lot 2 covers continuous and discrete services in the following domains:

        — electronic information resources management,

        — management of resources in paper format, and

        — library management.

      13. Award criteria:
        Quality criterion - Name: Quality of the proposed methodology to ensure business continuity of continuous services / Weighting: 18.75
        Quality criterion - Name: Proposed team composition for the continuous services / Weighting: 37.50
        Quality criterion - Name: Internal performance management and training strategy / Weighting: 18.75
        Price - Weighting: 25
      14. Information about options:
        Options: no
      15. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      16. Additional information:
      17. Title:

        Provide Document Management Support and Contribute to Information and Records Management Initiatives for the EIF

      18. Additional CPV code(s):
        79995100, 79995200, 79996100, 72512000, 92512000
      19. Place of performance:
        Main site or place of performance:

        The EIB Group premises in Luxembourg.

      20. Description of the procurement:

        Lot 3 covers continuous and discrete services in the following domains:

        — documents and records management,

        — information management, and

        — support to electronic documents and records management systems.

      21. Award criteria:
        Quality criterion - Name: Quality of the proposed methodology to ensure business continuity of continuous services / Weighting: 18.75
        Quality criterion - Name: Proposed team composition for the continuous services / Weighting: 37.50
        Quality criterion - Name: Internal performance management and training strategy / Weighting: 18.75
        Price - Weighting: 25
      22. Information about options:
        Options: no
      23. Information about European Union funds:
        The procurement is related to a project and/or programme financed by European Union funds: no
      24. Additional information:
  3. Section IV
    1. Description:
      1. Type of procedure:
        Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
        The procurement involves the establishment of a framework agreement
      3. Information about electronic auction:
      4. Information about the Government Procurement Agreement (GPA):
        The procurement is covered by the Government Procurement Agreement: no
    2. Administrative information:
      1. Previous publication concerning this procedure:
        Notice number in the OJ S: 2019/S 002-001534
      2. Information about termination of dynamic purchasing system:
      3. Information about termination of call for competition in the form of a prior information notice:
  4. Section V
    1. Contract No: 1
      Lot No: 1
      Title:

      Integration of Paper and Electronic Document Management and Support Service for Knowledge Management for the EIB.

    2. Award of contract
      1. Date of conclusion of the contract: 2019-07-03
      2. Information about tenders:
        Number of tenders received: 2
        The contract has been awarded to a group of economic operators: yes
      3. Name and address of the contractor:
        I.R.I.S. Solutions and Experts S.A.
        Mont-Saint-Guibert
        Belgium
        The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
        Initial estimated total value of the contract/lot: 4 524 490.00 EUR
        Total value of the contract/lot: 4 524 490.00 EUR
      5. Information about subcontracting:

        Proportion: 7
        Contract No: 2
        Lot No: 2
        Title:

        Enhanced use of Information Resources and Including Delivery of Library Management and Related Services for the EIB

      6. Award of contract
        1. Date of conclusion of the contract: 2019-07-03
        2. Information about tenders:
          Number of tenders received: 2
          The contract has been awarded to a group of economic operators: yes
        3. Name and address of the contractor:
          I.R.I.S. Solutions and Experts S.A.
          Mont-Saint-Guibert
          Belgium
          The contractor is an SME: yes
        4. Information on value of the contract/lot (excluding VAT):
          Initial estimated total value of the contract/lot: 1 253 711.00 EUR
          Total value of the contract/lot: 1 253 711.00 EUR
        5. Information about subcontracting:

          Contract No: 3
          Lot No: 3
          Title:

          Provide Document Management Support and Contribute to Information and Records Management Initiatives for the EIF

        6. Award of contract
          1. Date of conclusion of the contract: 2019-07-03
          2. Information about tenders:
            Number of tenders received: 2
            The contract has been awarded to a group of economic operators: yes
          3. Name and address of the contractor:
            I.R.I.S. Solutions and Experts S.A.
            Mont-Saint-Guibert
            Belgium
            The contractor is an SME: yes
          4. Information on value of the contract/lot (excluding VAT):
            Initial estimated total value of the contract/lot: 1 274 250.00 EUR
            Total value of the contract/lot: 1 274 250.00 EUR
          5. Information about subcontracting:

      7. Section VI
        1. Additional information
        2. Procedures for review
          1. Review body
            General Court of the European Union
            rue du Fort Niedergrünewald
            Luxembourg
            2925
            Luxembourg
            Telephone: +352 4303-1
            E-mail: [email protected]
            Fax: +352 4303-2100
          2. Body responsible for mediation procedures

          3. Service from which information about the review procedure may be obtained

            Within 2 months of the notification to the plaintiff, or, in absence thereof, of the day on which it came to the knowledge.


        3. Date of dispatch of this notice
          2019-07-11